> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ascern.io/llms.txt
> Use this file to discover all available pages before exploring further.
# How to format a CV
> Put a candidate's CV into your agency's template, check what Flo changed, edit it, and download Word or PDF. Make your own CV templates by example or by telling Flo.
Flo copies the CV's own words into a template. It never rewrites them. You check the result beside the original before it goes anywhere.
## Format a CV
1. Open the candidate and select the **Files** tab.
2. Select **Format CV**, then **In your default template**. To hide the name and contact details, select **Anonymised**.
3. The CV opens as its review: the original on the left, Flo's version on the right.
4. Read Flo's checks on the right before you send it (see below).
5. Select **Download**, then **Word (.docx)** for a client who edits or forwards it, or **PDF** for exactly what you see.
**Prepare CV out** on an application formats the CV the same way. Select **Open** on the CV line to review it.
## Use it for CV out
Select **Use for CV out** above the page. If the candidate is on more than one job, pick the application. The CV becomes the one CV out sends, and CV out opens on that application. A CV formatted on the candidate is copied onto the application without the email, phone and LinkedIn, with your edits and the same template.
## Switch template
Select **Template** above the page and pick another. Each template shows a small sample page beside its name. The page is laid out again at once, and your edits and Flo's changes stay. **Undo** goes back to the template and page you had. Your default is your own default template if you chose one, otherwise the agency's.
On a phone, one page shows at a time: select **Original** or **Formatted** to switch. The line under them says what is left to check; select it to see Flo's checks. **Download**, **Ask Flo** and **Use for CV out** are at the bottom.
## Flo's checks
| Check | What it means |
| - | - |
| **Removed** | What Flo took off. A CV on an application never shows the candidate's email, phone or LinkedIn, so the client books through you |
| **Left out** | Parts of the CV the template has no section for, such as hobbies. Select **Add it back** to put one at the end. Lines a template rule dropped are listed here too |
| **Not found** | Sections the template has that the CV doesn't, which are left off |
| **Kept** | The roles and bullets on the page, word for word |
## Edit the CV
1. Select **Formatted**. The page's fields show on the left, in the template's section order.
2. Select a line to edit it. Bold (⌘B) and links are the only formatting: the template sets the rest.
3. Press **Enter** or click away to save. The page on the right redraws.
4. Select the bin beside a line to delete it. **Undo** takes back the last change, once: it then goes away until you change the CV again.
To change this CV only, type or dictate to Flo in **Ask Flo to change the CV**, for example "for this client, add the hobbies back at the end". Your request shows above Flo's answer. Flo uses only the CV's own words.
## Make a CV template
Any member can make one. Templates you save to the agency are for everyone.
1. Go to **Settings › Templates**, then **CV templates**, and select **New template**.
2. Drop a CV whose look you like, or tell Flo what you want: "Navy headings, skills before experience. Experience: last 10 years, no more than 4 bullets. Education: degree and school only". Select the microphone to dictate. You can do both.
3. Flo formats a real CV from your agency with it. **How Flo read it** lists each rule by section, marked **You said** or **From your example**, with what it dropped from the sample. Hover a rule to see the lines.
4. Refine by telling Flo ("forget the 10-year rule"), or select **×** on a rule to remove it. **Try on another candidate** checks it on a different CV.
5. Name it, choose **Agency templates** or **My templates**, and select **Save template**.
The Owner and Admins choose the agency's default. You can make one of your own templates your default from its **…** menu.
## What templates can't do yet
Flo tells you when a request isn't a rule it can apply. Fonts and keeping a CV to one page aren't rules yet: every CV uses Be Vietnam Pro, which shows every Vietnamese accent in Word and in the PDF.
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