> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ascern.io/llms.txt
> Use this file to discover all available pages before exploring further.

# How to check your agency's lookup usage

> See what each person spent this month on open-role lookups and BD searches, and open the searches behind it.

Your agency's plan includes a monthly amount for paid lookups: open-role checks and the BD searches anyone can run with Flo. **Settings › Usage** shows where it went.

## Steps

1. Open **Settings › Usage**. The top line shows how much of the month's amount is used. If a lookup was cut off before it reported what it cost, Ascern counts it at the most it could have cost, and a line under the top line says how much of the month's spend that is, marked Not confirmed.
2. To see an earlier month, pick it from the month menu.
3. Read the table. Each row is a person, with what they spent on each kind of lookup:
   * Open-role lookups: reading a company's open roles when someone selects **Check open roles** or turns on **Watch hiring**.
   * BD rounds: the free hiring counts, the newest job ads that name an employer but no company website, and one job posting for each company shown.
   * Company keeps: people searches at a company you kept, before 2 November 2026. Keeping a company is free now.
   * Contact lookups: an email or phone for a named person. Not available yet, so this stays at \$0.00.
   * X-ray searches: the Google searches Flo runs to find candidates outside your agency.
   * Flo's model calls: what Flo's model cost for the writing and reading you asked for: Format CV, Write JD, Flo summaries, Draft with Flo, Mail sorting Test, Ask Flo on a CV, CV templates, CV out emails, Add rule, reading a CV into a candidate, Upload CVs, Log activity, meeting briefs, Flo reading a call and the one line Flo writes for each company in a BD search. It is not part of the month's amount for lookups.
   * Flo voice: what talking to Flo cost. Each person has an hour of voice a day. It is not part of the month's amount for lookups. A conversation shows here within about half an hour of ending. If its cost never comes back, Ascern counts it at the most it could have cost after a day, and a line under the top line says how much of Flo voice that is, marked Not confirmed.
4. Select a person to open their searches on the right: company searches (BD rounds) and candidate searches outside the agency (X-ray rounds), newest first. Each search shows when it ran, what was asked and its parameters, the most you confirmed it could cost (older company searches say "Maximum not recorded"), what it did cost, how many companies or people were shown and kept, and how many contact lookups it made. An X-ray search names its job.

Each of these has a limit per person in any 24 hours: 100 for Format CV, Draft with Flo, Mail sorting Test, Ask Flo on a CV, CV out emails, reading a CV into a candidate, meeting briefs and Flo reading a call; 200 for Flo summaries and Log activity; 300 for BD company lines; 400 CVs for Upload CVs; and 50 for CV templates, Write JD and Add rule. At a limit Ascern says so, and frees one up as each use turns a day old. Formatting a CV that Flo has read before, in any template, is free and doesn't count.

Automatic is the open-role reads Ascern ran on its own before 13 November 2026. Since then its weekly checks only count listings, which is free. Someone who has left the agency keeps their row under their name, marked Removed.

## Who sees what

Owners and Admins see everyone's row and searches. Everyone else sees only their own. The month's amount is the agency's, so when it is used up, paid lookups pause for everyone until the 1st.

## Related

* [How to build a target list with Flo](https://docs.ascern.io/guides/how-to/build-a-target-list-with-flo.md)
* [How to watch a company's open roles](https://docs.ascern.io/guides/how-to/watch-a-companys-hiring.md)


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